4 Reasons to Simplify Wofs with Online eWoFs
1. Are You Tired of Wasting Time and Repeating Handwriting on WoF Sheets?
Consider the time spent on:
- Writing the Customer Details
- Outlining the Reasons for Rejections and Comments
- Repeating the same MS Number, Inspector Signature, and Inspector ID on every single WOF sheet
- Crossing out sections for Motorbikes and Trailers
All of this writing can take up to 5 to 10 minutes for every WoF! If you process 5 WoFs per day, that amounts to approximately 2.5 weeks per year, and if you handle 10 WoFs per day, it adds up to about 5 weeks per year of wasted time on WoF writing.
2. Are You Tired of WoF Related Loss of Income?
Imagine if you could have charged that soul-destroying wasted time of handwriting out WoF sheets to actual time charged on jobs in your workshop… For example, 2.5 weeks at $110 per hour charged out is $11,000 per year, and 5 weeks charged out at $110 per hour is $22,000 per year in extra income!
Plus, every WoF check sheet costs you around 15 cents per sheet, so you can save around another $200 or more per year.
3. Tired of the Frustrations of Reading and Finding WoF Check Sheets?
In an effort to complete WoFs as quickly as possible, your WoF Inspectors (maybe you?) often rush to write all the required information, making the handwriting difficult to read for your team and your customers. Have you ever received WoF sheets from other garages that you just can’t read? I know I have!
Then there’s the challenge of finding the right WoF Recheck sheet, which can take time—searching for the correct WoF book and then the right WoF. If you have multiple WoF inspectors using different WoF books, this becomes even more challenging. It’s frustrating, especially since WoF Rechecks are free!
Do you hate the NZTA WoF audits as much as I do? The fact that they can show up any time unannounced and check your Quality Management System (QMS), including your WoF check sheets, on the spot is daunting. It means you have to keep all your current and used WoF check sheets securely in one place so they can audit them at any time…
4. Exhausted by the Time Required to Estimate a WoF Failure List?
Now, what if there’s a list of WoF failure items and the customer wants an estimate to repair everything, including WoF comments? You or a member of your team has to type it all into the computer system while trying to read the WoF failures off the check sheet from scratch—it’s even more work!
Testimonial
Phill Attwood - Owner of A & H Motors 2015 Limited
Glenn walked into my workshop back in August with a pitch that I'm pleased I took the time to listen to.
339 WOF Inspections later and I couldn't imagine not having the itsallauto.com eWOF system integrated into our daily workshop procedures.
Their system is simple to use, it's a great time saver and the efficiency of WOF rechecks is so much better when there's no great big dusty pile of inspection sheets to dig through.
Glenn and the team are super focused on continual improvement and absorb every suggestion allowing them to do so.
I'm excited for the future of this system for the value it will bring into my business.
FREE NZTA Approved eWoF Solution Ready For You Now!
Save Time and Make More Money
The core WoF Online system is free to use, with no monthly fees.
No more paying over 30 cents for vehicle details or spending time going to Carjam to write down the registration number, make, model, year, date of first registration, VIN number, and more.
Simply take a photo of the registration label on the windscreen, and the vehicle details, including the VIN number, will automatically be entered into the eWoF system. This could save you between $500 and $1,500 per year, depending on whether you pay over 30 cents per vehicle or handwrite the WoF sheet details.
There’s also no need to buy the WoF books, which cost around $200 per year (based on approximately five WoFs per day).
Preset common WoF “Reasons for Rejection” are built in, saving you from writing or typing the same information repeatedly.
Simply enter the registration number to find a previous WoF fail for rechecks—no more wasting time looking through WoF books.
Save time with a “Pass All” button for WoF sections such as External or Internal Inspection (assuming everything passes).
Reliable, Secure and NZTA Approved
The WoF sheet result is NZTA-approved. You have the option of a full WoF sheet similar to the current MTA or NZTA paper WoF sheets, or a summary WoF sheet akin to the VTNZ WoF sheet.
You can preprint WoF sheets to fill in by hand if your internet is down or power is off, allowing you to continue conducting WoFs and enter the details into the NZTA portal once the internet or power is restored.
All WoFs are securely stored in the cloud, providing easy future access for you or for any NZTA WoF audit. This also means you can effortlessly search the history of WoF checks and rechecks for any vehicle.
Simple to Set Up eWoFs Today!
Runs as a website, so it works seamlessly on Android and Apple smartphones, tablets, or computers.
It’s cloud-based, so there’s nothing to download. Simply set up your account with your business details and start using it today!
Designed and developed for New Zealand garages in conjunction with Grimmer Motors of Hamilton and other Waikato-based garages, it has been tested in real automotive workshops like yours.
To build your confidence, you can use eWoF on your smartphone, tablet, or computer while continuing with your current paper-based WoFs. Once you feel fully confident, you can transition to exclusively using eWoFs, saving you time and money.
Better for your Team and Your customers
WoF sheets can be printed out or automatically attached to an email, eliminating the difficulty of deciphering handwritten notes from WoF inspectors for your team and customers.
You can take photos of WoF failure areas, with these images securely stored in the cloud. Sharing WoF failure photos is an excellent way to build trust with your customers, making them more likely to proceed with repairs immediately. This feature is also beneficial for any NZTA WoF audits!
There are editable PASS and FAIL WoF templates that allow you to email your customers with the WoF sheet automatically attached, saving you time with no typing required.
Reception staff can view WoF results on a computer screen without needing the physical WoF sheet, enabling them to start preparing the WoF repair estimate and contacting your customers more efficiently.
Custom Settings
Change the WoF order to suit your business. In the settings, you can easily drag and drop the order of items for a WoF test. For example, you can place the Road Brake Test first and rearrange other items according to your workflow.
You can also enter your WoF Authority MS Number, Inspector Signature, and Inspector ID (specific to each user) in the settings, ensuring they are automatically applied when conducting a WoF.
Instant WoF Repair Estimates (for many common WoF fail items)
You can easily spend 10 to 30 minutes preparing a WoF estimate for a customer, but the itsallauto.com estimate system can save you significant time.
The estimate system allows anyone in your business to produce estimates for common items. WoF reasons for rejection and comments are automatically included, showing estimated parts costs and common labor times.
It’s customized to your hourly rate and markups. Let the software handle the initial work while you tweak and adjust the estimated parts costs and labor times as needed.
Developed and tested in collaboration with Grimmer Motors of Hamilton and other Waikato garages, it incorporates average parts costs from a range of suppliers and typical labor times from garages like yours.
Estimate email templates make sending estimates to your customers almost instantaneous!
You can even generate a WoF Repair Estimate from a photo of a WoF sheet. Our unique technology allows you to take a photo of a WoF sheet, automatically generating a pricing estimate for common WoF items.
Can’t fight the NZTA and Change!
Our understanding is that sometime in 2025, NZTA would like all WoF inspectors to transition from paper-based WoF sheets to electronic WoFs on smartphones, tablets, or computers, connecting to the new Vehicle Inspection and Certification (VIC) web-based portal.
As a result, eWoFs may soon become compulsory.
There are many benefits to adopting eWoFs now, and our FREE NZTA-approved eWoF system makes this transition easy for your workshop. Some of the benefits include the ability to generate a WoF repair estimate directly from our eWoF system, as well as the capability to create a WoF repair estimate from a photo of a handwritten or printed WoF sheet!
What are you waiting for?