Transitioning from traditional paper-based Warrant of Fitness (WOF) inspections to electronic WOFs (eWOFs) can significantly streamline your workflow. Here’s how eWOFs enhance efficiency, save time and have professional looking, readable WOF check sheets:
1. Photo Capture for Vehicle Details
With eWOF, simply snap a photo of the vehicle’s registration label to automatically populate essential details like VIN, plate number, make, model, and date of first registration. This eliminates manual data entry, reducing errors and saving time.
2. Photo of Repair Order or Screen
Capturing a photo of the repair order or screen allows for quick retrieval of customer information, minimizing the need for manual input and ensuring accuracy.
3. Saved Business Information
eWOF systems store your company’s details, including name, address, phone number, email, MS number, and Vehicle Inspector Authority number, so you don’t have to re-enter them for each inspection. This consistency enhances professionalism saves time and errors.
4. Auto-Filled Inspection Date
The current date is automatically filled in, removing the need to write or select it manually, thus speeding up the inspection process.
5. Auto-Calculated Recheck Deadline
Our eWOF system automatically calculates and fills in the recheck deadline, ensuring compliance and eliminating the guesswork involved in manual calculations.
6. Dropdown Lists for RFRs and Comments
Common Reasons for Rejection (RFRs) and standard comments are available in dropdown menus, allowing for quick selection and reducing the time spent on typing. You can also use Speech to Text instead of typing!
7. “Pass All” Feature
The “Pass All” function enables inspectors to approve entire sections with a single click, requiring attention only for items that fail, thereby speeding up the inspection process.
8. Non-Applicable Items Auto-Filled
For vehicles like trailers or motorcycles, irrelevant inspection items are automatically marked as “Not Applicable,” streamlining the checklist and focusing only on pertinent components.
9. Electronic Signature
Your saved Inspector Number serves as your electronic signature, eliminating the need for manual signing and ensuring authenticity and traceability.
10. Instant WOF Rechecks
Our eWOF system allows for quick retrieval of previous inspection records by simply entering the vehicle’s registration number, removing the need for finding and sifting through physical WOF books.
Adopting eWOF not only saves you time but also aligns with the New Zealand Transport Agency’s (NZTA) move towards digital systems and upcoming integration with the VIC system. By transitioning now, workshops can stay ahead of regulatory changes and improve overall service quality.