
Change can feel daunting, especially when you have done WOF’s on paper for a long time. But it is worth the effort, with 12 reasons below to help explain why!
(1) Fixing Cars, Not Doing Paperwork
Did you get into this trade to do paperwork? In your apprenticeship, I bet you dreamed of fixing cars, not hours of paperwork each day. Our eWOF system keeps you on the tools while removing all the paperwork and making admin simple, tidy, and NZTA auditable.
(2) Vehicle Details Captured FREE in One Go
Open your phone, take a photo of the rego label on the windscreen. The eWOF system builds a clean electronic WOF checksheet with “Vehicle Details” filled in. This includes the Rego Plate No#, Make, Model, Year, Date of First Registration, and the full VIN.
(3) VIN Verification Made Simple
To verify the last six digits of the VIN, take a photo of the VIN plate on the vehicle or type the last six digits. The rego label photo and the VIN photo both save straight into that WOF inspector’s notes, so every WOF inspection carries clear evidence for rechecks and is ideal for NZTA audits.
(4) VIRM Amendment Quizzes
When NZTA releases a VIRM amendment, you get a short quiz that appears covering the core VIRM changes. Close it and it keeps appearing daily until you pass, with results saved into your eQMS™.
(5) Instant and Accurate VIRM Search
No one can remember every rule in the VIRM, so our VIRM Search lets you instantly confirm inspection rules without leaving the workflow, and every search is recorded in inspector notes. What used to take 10 minutes to search now takes 10 seconds and gives you the answer you need!
(6) External Training Built into eWOF
External training for existing WOF inspectors is built into the eWOF system, and every result is automatically logged into the eWOF platform. Results are available in the upcoming built‑in eQMS for NZTA compliance. When NZTA needs proof of training, everything is already there. “Practical training” results will also integrate automatically into the built-in QMS once released.
(7) New Health and Safety Training Built-in
Every WOF workshop must have a Health and Safety policy and keep up to date with First Aid and Health and Safety regulations. We have made that a bit easier by having Health and Safety Quizzes built into the eWOF system. This means you can learn or refresh your knowledge all in one place and the results are automatically stored for you, no need to record on paper!
(8) Your Logo On Every WOF Checksheet
Add your garage’s logo to the eWOF CheckSheet, helping you stand out with more credibility, visibility, and professional branding. Not only do you get a WOF check sheet that your customers can actually read, with photos taken during the WOF, but you can also have your logo on every printed or emailed check sheet to position yourself and your brand as leaders in WOFs in your area!
(9) Electronic eQMS™ that Does ALL the Grunt Work (coming very soon)
Paper Quality Management Systems (QMS) slow everyone down and can cause major frustration and anxiety. With eQMS™ inside eWOF it guides you for what information is required, and if a value looks off it warns you and gives you examples of what it should be.
You also get reminders before hoist services, calibrations, and other dated items are due. Conflict of Interest records, VIRM Update Quiz results, and your eWOF Training Quizzes during the year all connect directly to the built-in eQMS™, which makes NZTA audits straightforward and way less stressful!
(10) You Can Easily Convert Paper QMS to our eQMS™ (coming very soon)
Take photos of your existing paper-based QMS forms, and the AI reads the handwriting or print, puts the data into the correct fields, and warns you if something looks off. If the handwriting is very clear, then you only need to follow the guided prompts and verify that the information looks accurate. If the handwriting is difficult for even a person to read (or the NZTA) then you might have to check and correct information during the process.
(11) NZTA VIC Automatic Data Filling (coming very soon)
This is exciting…! Very soon, you will be able to copy data from your eWOF system and press buttons in the VIC system to have it automatically fill the VIC WOF results, and do the same from VIC to your eWOF system! This will save you time and reduce the issue of putting the wrong data in the VIC system due to mistakes.
(12) Fully Automatic WOF Reminders (coming very soon)
Once set up, the system automatically scans for upcoming WOF due dates and sends reminders, no manual input required. That means:
– No more manual entry of WOF due dates
– No more manually sending WOF individual reminders every day
– No risk of forgetting to send out WOF reminders to customers
This fully automated system reduces admin work, allowing you to focus on servicing vehicles rather than chasing reminders.
Keen to Try It?
If you would rather be on the tools than buried in paperwork, give eWOF a run in your workshop. No pressure. It’s worth the effort to change, and you will never look back!
Follow us on Facebook