Below shows that paper WOFs force you to write out the same things every time, costing you about 6 minutes on average per WOF.
If you do 5 WOF’s per day that is 30 minutes wasted. At $35 per hour for a WOF Technician that $17.50 per day…
If you try to write faster then often it becomes almost impossible to read and you risk missing mandatory items which could be a compliance issue come NZTA Audit time.
| Hand Written Paper WOF Items | Average Seconds Spent Writing |
|---|---|
| Business name (written or stamp) | 10 |
| MS number | 5 |
| Inspector number | 5 |
| Vehicle details (rego, make, model, year, VIN, Date first registered) | 60 |
| Customer details (name) | 10 |
| Inspection date | 5 |
| Inspector’s signature | 5 |
| Initial result (pass/fail) | 5 |
| 28-day recheck date | 5 |
| If pass: 47 ticks | 45 |
| If fail: time for each reason for rejection | 10 |
| Time to write each comment | 10 |
| System Authorisation Number | 5 |
| Put the WOF label stickers on the WOF sheet | 30 |
| 210 | |
| NZTA VIC Integration | |
| Type rego in | 5 |
| Time to write each comment | 10 |
| Failure reasons checkboxes | 10 |
| System Authorisation Number | 5 |
| 30 | |
| WOF Rechecks | |
| Finding the correct WOF book | 60 |
| Finding the correct WOF recheck page | 60 |
| 120 | |
| Total Average (Seconds) | 360 |
| Total Average (Minutes) | 6 |
1) “itsallauto.com eWOF system removes all this writing…
You’re not handwriting check sheets, rewriting the same notes, or dealing with messy/illegible paperwork. A lot of the “admin” part of a WOF becomes tap-and-go:
- Faster recording: Pass All buttons, Drop Down list, auto filled dates, and standard prompts replace long written notes.
- Way Faster Rechecks: Rechecks are a pain as they are FREE, yet you can easily waste a couple of minutes looking for the correct WOF book and then the correct WOF sheet. With eWOF its instant, just got to the Recheck section, or search for the Rego!
- Less duplication: You don’t have to write the same common items again and again.
- Cleaner WOF Sheet: If you make a mistake, there is no messy crossing out on the WOF sheet and corrections
- More billable time: Less time on forms means more time for WOFs, servicing, repairs, or customer work that actually pays. Did you become a mechanic to do paperwork??
Net effect: the same team can get more done in a day without rushing inspections.
2) “Helps check every WOF… so you don’t forget mandatory items or make obvious mistakes”
Even experienced inspectors can miss something when it’s busy, you’re interrupted, or the day goes sideways. The eWOF workflow acts like a built-in “second set of eyes”:
- Mandatory item prompts: Guides you through required checks so key items aren’t accidentally skipped.
- Consistency across staff: Makes sure every inspector follows the same structure and minimum standard.
- Catches common slip-ups: Helps prevent things like missing a section, inconsistent results, or forgetting to record a date or measurement.
- Better defensibility: If a customer disputes a call, your record is clearer and more complete.
Think of it as reducing risk while keeping your pace up.
3) “Helps you comply with NZTA Audit standards… and gives a check sheet everyone can read”
Audits are smoother when your documentation is clear, consistent, and easy to follow. eWOF records help by producing a tidy, structured trail:
- Readable and standardised: No more “what does this say?” handwriting issues—customers, managers, and auditors can understand it.
- Complete records: A consistent format makes it easier to show what was checked and what the outcomes were.
- Professional presentation: A clean WOF check sheet looks more credible and reduces back-and-forth questions.
- Easy to retrieve: When someone asks for history or supporting info, you’re not hunting through paper files.
Result: less stress in audits, fewer awkward gaps in documentation, and a record that reflects well on your business.
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