Discover how itsallauto.com’s free eWOF system simplifies vehicle inspections with NZTA compliance, secure backups, and smart features. Our FAQs make getting started even easier.
How can I ensure my eWOFs and eChecksheets are NZTA-compliant?
To stay compliant with NZTA audits, we recommend you print and include the itsallauto.com eChecksheet Approval Document for your Quality Management System (QMS):
👉 You can download the Approval Document directly from the NZTA Approval section on our website (Top Navbar Menu on itsallauto.com).
Do eChecksheets need a Vehicle Inspector (VI) signature?
This is an extract from the VIRM (10 March 2025):
To complete the inspection and certification process, the entry certifier must ensure that the person who completed inspection of the vehicle has signed the: approved check sheet, either in writing or electronically (Note 1), and LT4085, in writing.
If a vehicle failed the initial inspection, the person who signs the checksheet and the LT4085 must be the person who carried out the recheck. This person is taking responsibility for the whole vehicle.
Note 1
For electronic check sheets, an electronic signature can be:
- a digital signature, or
- VI authority number, or
- PDF e-signature.
What about the WOF Serial Number Sticker – is it still required?
Extract from the VIRM (10 March 2025):
Each WoF label has a unique serial number printed on three places on the reverse side. The serial number is provided for cross-referencing of the inspection documentation.
The inspecting organisation must:
(for paper check sheets) remove both serial number stickers and attach one to the customer copy and one to the file copy
(for electronic check sheets) record the serial number on all copies.
Is the itsallauto.com eWOF System Free?
Yes, itsallauto.com eWOF system is completely free to use. There are no licensing fees, setup charges, or monthly costs.
It’s built to make your WOF inspections faster, easier, and fully compliant, at no cost to your business.
What’s the Catch?
No catch, but to keep the core platform free, our business model includes optional low-cost add-ons in the future, such as:
- Your Garage Logo on the printed or emailed checksheet
- Fully automated WOF reminders to your customers
- Streamlined part quotes from suppliers for WOF failures
- Automatic estimates generated for common WOF failures
These will be small charges, totally optional, and designed to help your workshop run even smoother.
Can I Do an eWoF Online Now?
This article confirms that fully electronic Warrant of Fitness (eWoF) inspections are currently possible using itsallauto.com. The platform allows workshop owners and inspectors to conduct digital vehicle inspections via smartphones, tablets, or computers, eliminating the need for paper records.
Benefits include improved efficiency, reduced errors, and real-time management of inspections. Future integration with NZTA’s Vehicle Inspection Certification (VIC) system is anticipated, enhancing access to vehicle histories.
Learn More
Are the Checksheets Backed Up and Secure?
The article outlines five methods itsallauto.com employs to secure eWoF data:
- AWS S3 Storage: Primary storage with encryption and redundancy.
- Secondary Cloud Backup: Incremental backups every five minutes and daily full backups.
- Email Copies: Completed checksheets are emailed to clients and internal teams.
- OAuth 2.0 Authentication: Ensures only authorized users access data.
These measures ensure data safety, accessibility, and reliability.
Learn More
Should I Use a Smartphone or a Tablet?
The choice between using a smartphone or tablet for eWoF inspections depends on personal preference:
- Smartphones: Offer portability and high-quality cameras for capturing images during inspections.
- Tablets: Provide larger screens, making it easier to view and input information, though their cameras may be of lower quality.
Consider your specific needs to determine the best device for your inspections.
Learn More
Does Your eWOF System Do WOF Reminders?
itsallauto.com is planning to introduce automatic WOF reminders in a future update before mid 2025, to help garages ensure customers return on time for their inspections.
The system captures customer details effortlessly and allows customization of reminder schedules and times. Email-based reminders are sent automatically, reducing administrative tasks and enhancing customer retention.
Learn More
Can I Put My Company Logo on the Checksheets?
Yes, itsallauto.com now allows garages to add their logos to eWOF checksheets, enhancing professional branding. Users receive two months of free logo branding, with opportunities to extend this period through referrals. For each referred garage that completes 20+ WOFs in a month, users earn an additional two months of free branding.
Learn More
Do I Still Need to Print Out WOF Checksheets for my QMS?
The introduction of eChecksheets simplifies compliance with NZTA audits by providing digital records. You do not need to print checksheets to store in your QMS. Features like preloaded dropdown menus ensure standardized and accurate documentation, facilitating efficient audits. Future enhancements may include digital recording of Conflict of Interest inspections, further integrating with Quality Management Systems (QMS).
What Do I Need for eWOFs?
Transitioning to eWOFs is straightforward with itsallauto.com, an NZTA-approved platform. Workshops don’t need additional approvals and can use existing devices like smartphones or tablets. Comprehensive training materials are provided to ensure a smooth transition. Initially, running eWOFs alongside paper-based WOFs is recommended to build confidence before fully adopting the digital system.
Learn More
What About NZTA Audits?
eChecksheets enhance the NZTA audit process by offering standardized, legible, and consistent digital records. Features like dropdown menus for reasons for rejection reduce errors and improve documentation accuracy. Future capabilities may include digitally recording Conflict of Interest inspections, streamlining compliance and record-keeping.
Learn More
How to Add and Remove Users?
To add or remove a user, please visit the “How It Works” page. You’ll find step-by-step guides there that walk you through the process. If you need any additional help, feel free to contact us.
Direct Links:
Invite Members to your Organization
How To Remove WOF Inspector/Office Users
How to do a WOF for a PDI or an imported vehicle with no registration?
Put the last 6 digit of the VIN in to the registration field and use the day of the inspection as the day that the vehicle was first registered.
When will you integrate with the NZTA VIC system?
Discussions with the NZTA in mid-March 2025 indicate the NZTA should be ready to start trailing integration of eWOF to their VIC system in late 2025.
How often do you update the system?
We constantly listen to user feedback and aim to update and improve the software with major updates every 1 to 3 months on average. Minor updates can happen more regularly to fix issues as they occur.